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Resolution of the Mayor and Council of Princeton Authorizing an Increase of $65,000.00 to the Contract with Jen Electric, Inc. for Traffic Signal Maintenance Services for a New Not to Exceed Amount of $107,040.00 for the January 1, 2025 through December 31, 2025 Term
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WHEREAS, on December 13, 2021, the Municipality of Princeton passed Resolution 21-376 awarding a bid to Jen Electric, Inc. for Traffic Signal Electrical Maintenance Services for a term of twenty-four months from January 1, 2022, until December 31, 2023, for an initial contract amount of $84,080.00; and
WHEREAS, pursuant to the Bid Specifications and Agreement between the Municipality and Jen Electric, Inc., the initial term of the contract was twenty-four months from January 1, 2022, until December 31, 2023, and may be extended for up to two (2) additional one (1) year terms; and
WHEREAS, by Resolution 23-303 adopted on September 26, 2023, the Municipality of Princeton extended the contract for the first additional one (1)-year term, from January 1, 2024, until December 31, 2024, for an amount not to exceed $42,040.00 for the first one-year term, resulting in a not to exceed amount of $126,120.00 for the overall contract term from January 1, 2022, through December 31, 2024; and
WHEREAS, by Resolution 23-317 adopted on October 9, 2023, the Municipality of Princeton authorized a supplement to the contract in the amount of $8,408.00, for a new amount not to exceed $92,488.00 for the initial term, resulting in a not to exceed amount of $134,528.00 for the overall contract term from January 1, 2022, through December 31, 2024; and
WHEREAS, by Resolution 24-31 adopted on January 8, 2024, the Municipality of Princeton authorized Change Order #1 to increase the contract amount by $28,365.88, resulting in a not to exceed amount of $162,893.88 for the overall contract term from January 1, 2022, through December 31, 2024; and
WHEREAS, by Resolution 24-256 adopted on August 26, 2024, the Municipality of Princeton extended the contract for the second additional one (1)-year term, from January 1, 2025, until December 31, 2025, with a contract amount not to exceed $42,040.00 during the second one-year term, resulting in a not to exceed amount of $204,933.88 for the overall contract term from January 1, 2022, through December 31, 2025; and
WHEREAS, additional services beyond the quantities estimated in the original bid specifications are needed at an estimated cost of $65,000.00, bringing the total not to exceed amount of the 2025 term to $107,040.00 and resulting in a not to exceed amount of $269,933.88 for the overall contract term from January 1, 2022, through December 31, 2025; and
WHEREAS, the Chief Financial Officer has certified that sufficient funds are available to pay for said services in account 04-215-23-021-076-333.
NOW, THEREFORE, BE IT RESOLVED by the Council of the Municipality of Princeton, County of Mercer, State of New Jersey, as follows:
1. The Mayor and Clerk are hereby authorized to execute Change Order #2 to the Contract with Jen Electric, Inc. for Traffic Signal Maintenance Services.
2. The amount of the Change Order shall be $65,000.00, resulting in a not to exceed amount of $107,040.00 for the January 1, 2025 through December 31, 2025 term, and an overall not to exceed amount of $269,933.88, representing an increase of 36.1%.
3. All other remaining provisions of the December 13, 2021 Agreement between the Municipality and Jen Electric, Inc. not inconsistent herewith shall remain the same.
4. This Resolution, when countersigned by Jen Electric, Inc, shall serve as the second Change Order to the original December 13, 2021, Agreement.
ATTEST: PRINCETON
By: _____________________________ By: _____________________________
ATTEST: JEN ELECTRIC, INC.
By: _____________________________ By: _____________________________