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Resolution of the Mayor and Council of Princeton Authorizing the Purchase/ Renewal of Licenses for Microsoft Office 365 from SHI International Corp. for $208,558.06 utilizing New Jersey Cooperative Purchasing Alliance Contract CK04 BC-BID-24-38
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WHEREAS, the Municipality of Princeton has a need to purchase/renew licenses for Microsoft Office 365 for the purposes of maintaining operation of Princeton's Microsoft email services, Microsoft Office services, and Microsoft Windows Server; and
WHEREAS, Princeton has researched available goods and services from qualified vendors that would serve its needs, and has determined that the sought-after goods and services may be purchased through New Jersey State Approved Cooperative Pricing System CK04-BERGEN, administered by the County of Bergen ("Bergen"), and known as the New Jersey Cooperative Purchasing Alliance ("NJCPA"), pursuant to N.J.S.A. 40A:11-11; and
WHEREAS, Bergen has awarded a Cooperative Pricing Agreement with SHI International Corp. ("SHI"), which is made available to local units through the above-referenced Cooperative Pricing System, known as BC-BID-24-38, Computer Equipment and Peripherals; and
WHEREAS, the Municipality of Princeton is a member of NJCPA; and
WHEREAS, pursuant to N.J.S.A. 52:34-6.2b.(3) (as amended by P.L. 2011, c. 139) and LFN 2012-10, a New Jersey municipality may purchase goods and services without public bidding under the Local Public Contracts Law through the use of a nationally-recognized and accepted cooperative purchasing contract that has been developed utilizing a competitive bidding or contracting process by another contracting unit within New Jersey; and
WHEREAS, consistent with the NJCPA Cooperative Pricing Agreement, SHI submitted a proposal dated December 1, 2025, to Princeton for Princeton's procurement of the sought-after software licenses for the not to exceed contract amount of $104,279.03 per year for three (3) years for a total not to exceed $312,837....
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